Create a BPA Call

Introduction

A BPA call is a call against an existing blanket purchase agreement to request a service or product provided under the established agreement.

Instructions on Reporting a BPA Call
Steps:

  1. From the FPDS Navigation screen, under the logo, click .

  1. Enter data in the General Information section.

  1. Award Type:  Defaults to BPA Call

  2. Award Status:  Defaults to New

  3. Award ID - Mandatory Fields

  4. Agency Code - Enter the appropriate four (4) digit agency or subagency identification code from the Federal Information Processing Standards (FIPS) Publication 95 (FIPS 95).

  5. PIID - Enter the Contract, Purchase Order, or Agreement number for the instant action. If you are reporting a delivery/task order, enter the order number. Proposed FAR 4.11 prescribes convention for numbering Contracts, Agreements and Orders.  Number format must be upper case alpha and numeric only with no embedded spaces or special characters.  FPDS-NG will convert lower case letters to upper case, remove leading or trailing blank spaces, and remove any non-alphanumeric characters prior to validation.  

  6. Mod No - When reporting modifications to contracts, agreements, or orders, report the modification number assigned by the reporting contracting office.  For any given PIID, all Modification Numbers must be unique.

  1. Referenced IDV ID - Mandatory field.  Enter the Contract or Agreement Number of the IDV against which the order is placed. When reporting the initial load of a BPA under a FSS, report the FSS contract number

  2. Reason for Modification - not applicable.

  3. Solicitation ID - Enter the Solicitation Identifier as in FedBizOpps.  Number format must be upper case alpha and numeric only with no embedded spaces or special characters.  FPDS-NG will convert lower case letters to upper case, remove leading or trailing blank spaces, and remove any non-alphanumeric characters prior to validation.  

  1. Enter data in the Dates section.

  1. Date Signed - Enter the date that the transaction was signed. For a bilateral transaction, this is the later of the date signed by the Contractor or the Contracting Officer. For a unilateral transaction, this is the date signed by the Contracting Officer.

  1. Effective Date - Enter the effective date agreed to by the parties.

  1. Estimated Ultimate Completion Date - Enter the mutually agreed upon contract completion date for the entire contract or order including all options or other modifications. For a delivery order, this refers to the delivery order completion only, not the referenced indefinite delivery vehicle.

  1. Enter data in the Amounts section.

  2. Action Obligation- Enter the net amount of funds (in dollars and cents) obligated or de-obligated by this transaction.  If the net amount is zero, enter zero.  If the net amount is a de-obligation, enter a minus sign in addition to the net amount.

  3. Base and Exercised Options Value - Enter the total value (in dollars and cents) of the base contract plus all options (if any) that have been exercised at the time of award.

  4. Base and All Options Value - Enter the mutually agreed upon total estimated contract or order value (in dollars and cents) including the base contract and all options (if any).

  5. Fee Paid For Use of Service - Actual fee paid in order to use the IDV.  Currency (Dollar value – numeric, optionally allowing $ symbol, and comma. Decimal point is required before cents. Minus sign required for negative values.)

  1. Enter data in the Purchaser Information section.

  2. Contracting Office ID - Contracting Office Code must be a valid contracting office code in the FPDS-NG Contracting Office/Funding Office Lookup Table for the agency.  If the default code is not appropriate, enter the code for the contracting office that executed or is otherwise responsible for the transaction.

  3. Funding/Requesting Agency ID - Program/Funding Agency Code must be in the FPDS-NG FIPS 95 Agencies/Sub-agency look-up table.

  4. Funding/Requesting Agency Office - Program/Funding Office – Code must be blank or must be a valid funding office code in the FPDS-NG Contracting Office/Funding Office.  If Program/Funding Agency is DoD, then Program/Funding Office Code must have a value.

  5. Funded by Foreign Entity - If a foreign government or international organization bears some of the cost of the acquisition (this includes Foreign Military Sales), enter Y.  Otherwise enter N.

  6. Purchase Reason - Reason for Purchase must be a valid value from the FPDS-NG Data Dictionary.  If Program/Funding Agency - Code is DoD and Product or Service Code begins with ‘70’, ‘D3’, ‘H170’, ‘H270’, ‘H370’, ‘H970’, ‘J070’, ‘K070’, ‘L070’, ‘N070’, ‘U012’ or ‘W070’, then Reason for Purchase must not be blank, else Reason for Purchase must be blank.  When the contracting agency or the funding agency is DoD and this procurement is for computer hardware or services, select a value for the reason certified by the funding office.

  1. The Contractor Information section was automatically populated from the referenced BPA.

  1. The Socio Economic Data section was automatically populated from the referenced BPA.

  1. The Contract Data section was automatically populated from the referenced BPA.  Check the Purchase Card Accepted as Payment Method if applicable.

  1. Enter data in the Legislative Mandates section.

  2. Clinger Cohen Act - Check if the transaction is subject to Clinger Cohen Act, otherwise leave blank.

  3. Service Contract Act - Check if the transaction is subject to Service Contract Act, otherwise leave blank.

  4. Walsh Healy Act - Check if the transaction is subject to Walsh Healy Act, otherwise leave blank.

  5. Davis Bacon Act - Check if the transaction is subject to Davis Bacon Act, otherwise leave blank.

  1. Enter data in the Principal Place of Performance section.

  2. Principal Place of Performance Name - Select the appropriate code from the FPDS-NG list.

  3. Congressional District Place of Performance - For US Place of Performance, indicates the Congressional District if it can be determined.  Otherwise indicates that multiple districts may be involved.

  4. Congressional District Contractor - Indicates the congressional district of the contractor.  For contractors with US addresses, use zip+4 from “Contractor Address” to index into a table of congressional districts.

  1. Enter data in the Product or Service Information section.

  2. Product or Service Code - Pick the code that best identifies the product or service procured.  If more than one code applies, then report the code that represents most of the ultimate contract value.

  3. Country of Product or Service Origin

  1. Enter data in the Competition Info section.

  2. Reason Not Competed

  3. Competitive Procedures

  1. Enter data in the Preference Programs/Other Data section.

  2. Contracting Officer business Size Determination - Report the Contracting Officer’s determination of whether the selected contractor is a small business for this contract.

  3. Subcontract Plan - Subcontracting plan requirement. (See FAR Part 19.702).  Report the code for the subcontracting requirement.

  4. Price Evaluation Percent Difference

  5. Reason Not Awarded to Small Disadvantaged Business

  6. Reason Not Awarded to Small Business

  1. Click the .