Reports

FPDS-NG produces reports automatically by querying the FPDS-NG database and creating a report based on your search criteria.  This sections tells you some general information on reports.  

Note: Government users who wish to obtain reports other than those marked "Free" must register with FPDS regardless of whether or not they will be entering data into the system.

 

Report Actions

Provides the ability to save the data as an HTML file, a PDF, or a command delimited file (CSV).

Provides the ability to send the report in an email. The user enters the email addresses for the desired recipients and the report is sent by the system.

Closes the report screen.

Printing a report

Many of the reports are shown in sections. The sections are listed on the left side of the screen.  When you click on the section, the data is displayed for that section.  When printing a sectioned report, only the data for the section displayed is printed.  If you want to print the entire report, download the report to HTML, PDF, or CSV format and print.

Search Criteria Features

Search criteria screens are used to run all reports.  After clicking on a report, the search criteria screen is displayed.  The user enters the data in this screen that determines the data displayed in the report.  Search criteria screens have features that are consistent regardless of the data the user is asked to enter.

Mandatory fields

Fields in the search criteria with an asterisk (*) are mandatory and must have a value. The mandatory fields are also designated by the color orange. A value must be entered before the report will execute. An error message is displayed when no data is entered in a mandatory field.

Non-mandatory fields

Fields in the search criteria that do not have an asterisk (*) are not required and may be left blank.  When left blank, all values for that field are shown in the report.

Wildcard

The % is the wildcard character that may be used in the data entry fields.  Enter a wildcard after entering the first part of the data string.  For example, when a user enters ‘COM%’ in a data field, the search will return anything that starts with ‘COM,’ i.e., company, complete, composition, etc.

Saving Report Criteria

The Criteria Name field allows the user to save the report criteria so that it can be executed again without having to enter all of the data.  The user may save as many different criteria for a report as they wish.  The name of the criteria is displayed on the My Reports screen below the associated report.

Runs the report based on the criteria entered in the search criteria screen.  If mandatory fields are not filled in, an error message will display.

Saves the search criteria with the name shown in the ‘Criteria Name’ field.  The saved search is then placed below the report name on the My Reports screen.

Closes the search criteria screen.  The report is not executed and the search criteria will not be saved.

 

Search Criteria Label Conventions
Department

The Department label on the search screen specifies the department or agency you are selecting.  For example, GSA or DoD.

Agency Code

The Agency label on the search screen specifies the organization or service under the department.  For example, the Federal Supply Service of GSA or Navy.

 

Summary Reports

Twelve reports in the FPDS-NG system have summary reports available.  A checkbox located on the Search Criteria screen, when checked, returns a summary of the report chosen.  The summary includes the total number of actions and dollars obligated for the selection criteria.  Running a summary report decreases the report run time.  By default, the FPDS-NG system checks this box.  

No Summary Report checkbox is available if no summary exists for the report.  

The summary report option is available for the following reports: