The Government Office maintenance screens are used to create and update information about Contracting Offices and Funding Offices.
The following table lists the specifications for data for Funding and Contracting Offices:
|
Field Name |
Length/ |
Required/Optional/System generated for DoD Users? |
Required/Optional/Generated for Civilian Users. |
|
Agency ID |
4 characters |
System Derived; Non-Editable; Derived from DoDAAD |
System Derived; Non-Editable; Derived from Beta.SAM.gov |
|
Agency Name |
100 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Region Code | 2 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Parent Organization ID | 20 characters | Optional; Editable, Input can be given when Is Contracting Office field is checked. By default the agency ID gets populated in this field | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Funding Office Start Date* | Date | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Funding Office End Date* | Date | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Contracting Office Start Date* | Date | Optional; Editable Mandatory if Contracting Office Flag is checked, then it is mandatory |
System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Contracting Office End Date* | Date | Optional; | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Is Contracting Office | Boolean | Optional; Editable. | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Office ID | 6 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Office Name | 100 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Street Address | 55 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Street Address 2 | 55 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Street Address 3 | 55 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| City | 55 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| State Code | 2 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Zip Code | 10 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Country Code | 3 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Country Name | 100 characters | System Derived; Non-Editable; Derived from DoDAAD | System Derived; Non-Editable; Derived from Beta.SAM.gov. |
| Created By | 50 characters | Not allowed for user input; system maintained data and is defaulted to the user ID of the system administrator (for new codes only). | Not allowed for user input; system maintained data and is defaulted to the user ID of the system administrator (for new codes only). |
| Created Date | Date | Not allowed for user input; system maintained data and is defaulted to the System Date (for new codes only). | Not allowed for user input; system maintained data and is defaulted to the System Date (for new codes only). |
| Last Modified By | 50 characters | Not allowed for user input; system maintained data and is defaulted to the System Date. | Not allowed for user input; system maintained data and is defaulted to the System Date. |
| Last Modified Date | Date | Not allowed for user input; system maintained data and is defaulted to the user ID of the system administrator. | Not allowed for user input; system maintained data and is defaulted to the user ID of the system administrator. |
Create a Government Office
Civilian Agency System Administrators must create offices in Beta.SAM.gov. View more at https://beta.sam.gov/help/federal-hierarchy
DoD funding offices (DODAACs) can not be created through this feature. DODAACs are created when an update from DODAAD is sent to FPDS-NG with new office information.
Edit/Update a Government Office
Civilian System Administrators must edit offices in Beta.SAM.gov. View more at https://beta.sam.gov/help/federal-hierarchy
DoD System Administrators can only edit the “is Contracting Office” check box (and save) using this feature. Although once they check the flag they will be able to provide inputs for a set of date values and parent organization code. However, if any of the mandatory information is missing the user can enter it.
The following lists the steps to edit a Government/Contracting Office:
Steps:
1. From the FPDS-NG home page, select 
under the System Administration section.
The following screen displays:
2. Select a code to edit. Either scroll through the list or search.
To search :
Complete as many fields as possible in the lower section to refine the search criteria and reduce the number of items returned.
Click 
located in the lower right corner of the screen.
3. If more than one code displays, select 
(located in the Select field on the left) to choose the Office Code to edit.
4. Click 
on the right.
5. Change the information as required.
6. Click 
. The following screen displays and the Government/Contracting Office is now updated.
